Click Recall This Message. Select Delete Unread Copies Of This Message.Outlook will warn you if some of your recipients have already read the message, and you won't be able to recall those. Recall Email Message in Microsoft Outlook Reasons for exercising this option can be many and range from an embarrassing typo to anger, only to be regretted later. For the inconvenience, mac user doesn’t use or find recall mail in Outlook for Mac. Recall email message in Microsoft Outlook 2016/ 2013/ 2010.
Having the ability to un-send an email is undoubtedly one of the best advancements in digital mailing. And like several other email clients, Microsoft Outlook offers this through its recall feature. However, this feature is available only in Outlook 2016 for Windows 10 but recalling an email in Outlook 2016 for Mac is not support yet. In this technical guide, we will teach you exactly how to recall an email in Outlook 2019, 2016, 2013, 2010, 2007 etc. Message Recall is available on the Exchange Server using the Microsoft Outlook application. The recipient of the message you want to recall must also be using an Exchange email account. His option is not available using the Microsoft Outlook Web App (OWA) or Outlook 2011 for Mac. Step-by-step guide. In Mail, in the Navigation Pane, click Sent Items.
Email Security
Most of us have had that sinking feeling when we accidentally send an email either to the wrong person, or that is full of errors.
However, gone are the days when we have to suffer from the shame of calling up the recipient and asking them to delete the message. Many email and enterprise file sharing services nowadays have a recall feature meaning there is a way you can try to get that email back without anyone seeing it.
So how do you recall an email in Outlook?
If you use Outlook 2010 or 2013 to manage your email, then follow this simple how-to guide to work out how to pull those emails back from the brink.
Recalling an email in Outlook 2010 and 2013
1. Open your Sent Items folder
2. Double click on the email you want to recall
3. Under the Message tab, click on Actions in the Move folder at the top
4. Click on Recall This Message. (be aware: this only works if you have an “Exchange account” or the feature is available within your organisation)
5. A pop-up message will then appear. Click on Delete unread copies of this message.
6. If you want to create a replacement message. Click the Delete unread copies and replace with a new message to replace the message with a new one
7. If you want to be notified if the recall worked or not then all you need to do is click Tell me if recall succeeds or fails for each recipient option
8. Select OK – if you constructed another email and then hit Send
Why recalling an email in Outlook doesn’t always work
Unfortunately, if the recipient opens the email you didn’t want them to see, you can’t recall it. They can still get the recall message and note that you wanted to delete the first email, but it will stay in their Outlook system anyway.
If your first message was sent to a folder other than the inbox then the recall won’t work. Neither will it work if it’s sent to a public folder or if you try to recall it from a mobile device. Once one person has seen it, it’s too late.
The recall feature is designed to work with Outlook. If you are sending from a Gmail account for example, you can’t expect it to work, you’ll need to read our guide on how to recall an email in Gmail for tips on how to achieve this.
Other SolutionsRecall Message In Outlook For Mac
• Delay your emails.
This means you can delay the delivery of an email after you’ve sent it giving you that extra time to change your mind.
Delay a single message in Outlook.
1. Click Options in the Message editing window
2. Hit Delay Delivery.
3. Select the Do not deliver before check box.
4. Select the delivery date and time that you want from the two drop-down lists. Best windows 10 productivity apps.
5. Then click on the Close button to save the changes
6. After you click Send, the message will stay in the Outbox folder until your scheduled delivery time.
This will only work to give you a bit more time to reconsider your message; it will not prevent you from accidentally sending the email to the wrong person. It is also only useful if you remember to check the message again before it leaves your Outbox.
Delay sending a group of messages
1. Click on the File tab
2. Click Manage Rules & Alerts
3. Click New Rule under the Email Rules tab
4. In the Rules Wizard window under Step 1: Select a template box, and under Start from a Blank Rule, click Apply rule on messages I send, and then click Next to continue
5. In the Step 1: Select condition(s) list, select the boxes for any options that you want and then click Next
6. If you leave all the conditions unchecked when you click Next a confirmation dialogue box will appear. If you click Yes, the rule you are creating will then be applied to all messages you send
7. Now under Step 1: Select the action(s) list, check the box stating defer delivery by a number of minutes
8. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined part of the phrase: defer delivery by a number of minutes
9. Enter the number of minutes you want to delay the messages for before it’s sent (Note: delivery can be delayed up to 120 minutes)
10. Click OK, and then when you’re done hit Next
11. Another list of checkboxes with exceptions that you want will then appear (Step 1: Select exception(s) if necessary)
How To Recall Email Outlook Web App
12. If you want your rules to apply to all your emails click Next
13. Then under the Rules Wizard In the Step 1: Specify a name for this rule box enter a name for the rule you’ve created.
14. Check the Turn on this rule check box and then click Finish
15. It’s then a good idea to test your rule before relying on it when you come to sending something vital.
16. From now on, after you send each message it will stay in the Outbox folder for the time specified.
Again, this solution only works if you are carefully checking each of your emails for mistaken recipients or incorrect email attachments before it leaves your Outbox.
• With Egress Secure Email and File Transfer and Outlook email encryption, you can take full control of recalling emails and revoke access to email content at any time. Alternatively you can use Egress Risk-based Protection, which stops emails being sent to the wrong people in the first place! Risk-based Protection uses machine learning and big data analysis to understand email usage patterns and historic email data, recognising and alerting users to misaddressed emails before they press send. Get in touch with us to find out more about how to do this at your company.
Everyone will feel embarrassed and panicked if addressing an email to the wrong person, not including an important attachment, making some embarrassing mistakes in the email, or just simply regretting sending this message. Fortunately, you can take back email under some circumstances so that preventing it from being read by the recipients. Well, how to recall an email in Outlook 2016? Look at here! This tutorial will teach you How to Recall a Sent Email in Microsoft Outlook 2016.
Contents:
Part 1: Premises to Recall a Sent Email in Outlook
If you want to cancel a sent email in Outlook, there are some requirements that you must meet before you can operate this process. Otherwise, the request to cancel a sent message in Outlook will be invalid. You should satisfy the following three premises at the same time.
Premise 1: You and your recipients' Outlook mail accounts are connected to a Microsoft Exchange Server. How to check whether your Outlook mail account is connected to a Microsoft Exchange Server or not?
Step 1. Open your Outlook 2016, click File and go to Info.
Step 2. Under Account Information, you can check whether the account that you sent the email from is connected to a Microsoft Exchange or not.
Step 3. Click Back button to come back to the previous interface.
Premise 2: How to delete app mac pro. You use Outlook 2016 to recall an email on Windows. Outlook 2016 for Mac doesn't support a recall option now.
Premise 3: The email or the message that you want to recall has not been read by the recipient. As long as you fulfill these three requirements, the email can be recalled without problems in Outlook 2016.
Part 2: Recall or Replace a Message in Outlook
How to retrieve sent emails in Outlook 2016? Here 4 steps are provided to you to recall or replace a message in Outlook.
Step 1. Open you Outlook, select Sent Items in the Home ribbon and double click the sent email that you want to recall or replace in order to open it.
Step 2. Go to Message >Actions >Recall This Message.
Or you can click File >Info >Resend or Recall >Recall This Message.
Step 3. In the Recall This Message dialog box, you will see two options:
Option 1: Delete unread copies of this message.
Option 2: Delete unread copies and replace with a new message.
If you want to recall the sent message, select Option 1; if you want to replace the sent message with a new message, select Option 2.
Step 4. Check the Tell me if recall succeeds or fails for each recipient box to receive an email which will tell you if the message is recalled or not, and then click OK button to complete the process.
Tip: If you select Delete unread copies and replace with a new message, the previous message will open for you to re-edit. When you send again, the previous email will be deleted from the recipient's mailbox and replaced with the newly edited one.
If you achieve these 4 steps, an attempt to recall the message from the recipient will be made. If the recipient has not read the message, it will be recalled. However, if the recipient has already read the message, the message recall will be in vain. So when you realize that you want to cancel the message, do these steps as soon as possible.
Part 3: Defer Delivery of Sent Emails in Outlook
Everyone is likely to make mistakes. Sometimes you have checked the message for several times and don't discover any problem before you sent. However, once you send the message, you find some mistakes in it. In this case, you don't know how to cancel sent email in Outlook. If you are careless sometimes, you can choose to defer delivery of sent emails in Outlook.
Step 1. Go to Home >Rules >Manage Rules & Alerts.
Step 2. In the Rules and Alerts panel, click New Rules, select Apply rules on messages I send and then click Next.
Step 3. Don't check any condition in next window and then click Next.
Step 4. Choose defer delivery by number of minutes in the next dialog box, click a number of to specify the minutes and then click Next. You can defer delivery from 1 to 120 minutes.
Step 5. Don't add any exception in next window and then click Next.
Step 6. Type a name in Specify a name for this rule box, check turn on the rule and then click Finish.
After you complete these 6 steps, all your sent emails will wait for some minutes to deliver to the recipient. If you want to cancel the email, you can just stop the email from being sent by moving it from Outbox to Draft.
Part 4: Schedule Delivery of a Specific Email in Outlook
If you are going to send an important email and you are afraid to find mistakes after you send, you can schedule an email to be sent later so that you can modify it if you find some mistakes.
Step 1. When you write the message, go to Options >Delay Delivery.
Step 2. Under this panel, select the Do not deliver before check box and then choose the delivery date and time that you want.
Step 3. Click Close to complete this process.
If you read this tutorial carefully, you will find that how to call back email in Outlook 2016 is not a big problem any more!
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